For many small- and medium-businesses, getting to SOC compliance is the biggest challenge on their radar. But it’s important to keep the longview and consider how you’ll stay compliant even after you’ve gone through your first audit.
Practical Assurance has years of experience getting organizations to SOC 2 compliance and helping them maintain their programs. Read on to find out what to expect for an ongoing SOC 2 compliance program.
The Yearly SOC 2 Compliance Cadence
Once you’ve gotten through the process of defining and implementing your SOC 2 compliance program, you’ll find that your program can fall into a particular rhythm, hitting milestones on your checklist throughout the year. Defining this cadence is an important way to ensure that your organization stays compliant and addresses risks year-round.
The timing of addressing these processes can be mapped to semi-annual, quarterly, monthly, and even weekly due dates. For instance, larger questions of systems and overarching process reviews should happen every six months to ensure your team is on track. Systems that are more integral to your business processes, like malware, software, and risk assessment systems, should be reviewed on a quarterly basis.
Systems that need more regular upkeep or review will need more granular tasks assigned to their maintenance. Every month, your team should hold meetings, address vulnerabilities and patching, and review industry best practices and emerging threat trends. On a weekly basis, you should run vulnerability scans and ensure security policies are being enforced. These tasks and processes should be integrated into stakeholders’ regular work so that they aren’t felt as an added burden or missed by accident.
How to Track Your Processes
Keeping track of these processes can appear overwhelming, especially if it’s your first year after an audit. In order to maintain compliance, these processes need to be addressed in a timely way that addresses your organization’s risk, but they also need to be documented. It can be tempting to assign tasks and hope they’ll get done, but the truth is that a commitment to compliance takes a lot more time and effort.
It’s important to define your strategy and determine how you’ll complete it in an organized manner. Beyond having a calendar of due dates, you need to be able to track which individuals in your organization are responsible for each task. You also need documentation to prove whether or not tasks have been completed. Furthermore, you need instructions on completing tasks readily available and contingent next steps if an issue is identified.
Finding A Solution That’s Better than Binders
While the original method of tracking compliance was shelves full of binders to track and maintain processes, there is a better solution. Practical Assurance has created an automated compliance tracking software system that can help you maintain compliance with automatic reminders and project management capabilities. You can assign tasks to stakeholders, set reminders, and document completion of tasks right inside the app.
We provide this application to organizations that have some compliance experience under their belts and want to improve their tracking and maintenance systems. We also provide advisory services to organizations that are just starting their compliance programs, which includes the app as well as regular consulting on how best to implement it.
For a more in-depth look at the annual SOC 2 compliance cadence, check out our recent webinar, How to Stay SOC 2 Compliant.